SSSS 2012 Annual Meeting – General Information
PROGRAM REGISTRATION: Hard copy and online registration forms are available at http://www.sexscience.org/Events/conference_registration/
Early registration ends on 9/15/2012. The general registration date range is from 9/16/2012 through 10/25/2012. Registrations will not be processed after October 25th and you will be required to register onsite. Onsite registration, which is at a higher cost than advanced registration, will be available during the times noted in this Program. Please note that on-site registration for SAR and PreConference CE Workshops cannot be guaranteed.
HOTEL REGISTRATION: Hyatt Regency Tampa, Florida 211 North Tampa Street, Tampa, FL 33602 (402) 592-6464 SSSS has secured a group room rate of $159 for single/double occupancy. Please click HERE for online reservations. Calling in? Please let them know that you are with SSSS!
GETTING TO TAMPA, FLORIDA: Air travelers to Tampa are greeted by one of the world's best airports. Long-recognized as "America’s Favorite Airport," Tampa International is an award-winning airport consistently voted one of the best in the world. Centrally located, Tampa International Airport is just seven miles west of downtown Tampa.
TRANSPORTATION: Blue One Transportation is Hyatt Regency Tampa's preferred shuttle service. Blue One offers non-stop transportation to and from the Tampa airport and our hotel. No reservations are needed. The hotel does not have a shuttle service connecting with the airport. Call the BLUE ONE transportation hotline (813-333-3598) when your flight lands. You will then be directed to the nearest ground transportation area positioned at each of the opposite ends of the airport. When departing the hotel, shuttles leave every top of the hour from the Front Desk area, starting at 6:00a.m
Pricing: $13 one way / for single passenger. Taxi service is available from the hotel, 24 hours. Taxi from and to Tampa International Airport is approx. $20.00, one-way. Taxi from St. Petersburg Airport takes about 45 Minutes and costs approx. $40.00, one-way. Taxi to the Amtrak Station or local transit system (Hartline) (3 blocks) costs approx. $5.00 each. TECO Street Car The TECO Streetcar station has recently added a stop at the corner of Franklin and Whiting street, conveniently located next to the Hyatt Regency Tampa. The Streetcar takes you directly to the doorstep of The Tampa Convention Center, The Florida Aquarium, Port of Tampa Cruise Terminal and great dining in Channelside and Ybor City." Pricing start at $2.50 for a one-way transfer. In-Town Trolley stops across the street (Tampa St.) from the hotel. The Trolley takes you to Hyde Park Shopping Village, Harbour Island and connects you to the Historic Streetcar (50 cents), which takes you to the Channelside Entertainment Complex and Historic Ybor City ($1.50).
INFORMATIONAL EXHIBITS: Information of interest to researchers, sexuality educators, therapists, and scientists will be presented as part of the Annual Meeting exhibits display on Friday and Saturday. Authors interested in having their books included in the combined display, inserts into registration totes, or a brochure included in the Take-One display, should contact the Exhibit Chair, Christopher Fisher at Hcfisherm@unmc.eduH by October 1, 2012. More complete information, including pricing, on exhibits, advertising and sponsorship can be found at Hhttp://www.sexscience.org/Events/exhibitors_sponsors_advertisers/H. Due to limited space, authors may not bring items to exhibit unless prior arrangements are made. SSSS will not pay hotel fees or return shipping fees on any exhibits. The Society does not endorse any of the publications, services, or products exhibited.
STUDENT AMBASSADORS and EARLY PROFESSIONALS: Student Ambassadors and Early Professionals may receive partial remission of registration fees by providing work service during the conference. Program registration and application are due by September 21, 2012. Student Ambassador and Early Professional guidelines can be found online at http://www.sexscience.org/resources/student_ambassadors_early_professionals/
REFUND & BILLING POLICIES: Refunds: All cancellations must be made in writing. If the letter is received by September 15, 2012, your full registration will be refunded. If the letter is received between September 16 and October 20th, a $100 administrative fee will be charged. Refunds will not be made if you cancel your registration after October 20, 2012. Refunded fees are returned via check and will not be put on a credit card.
Billing Policy: A charge of $50 will apply to all returned checks.
SHARED HOUSING: If you wish to share a room, please check the space provided on the registration form. Your name, address, phone number and email will be shared with others interested in this option. This service will be available until October 1st. It is your responsibility to contact others and make hotel reservations. SSSS does not make the room connections nor does it assume any liability in sharing this information.
ACCESSIBILITY AND THE AMERICANS WITH DISABILITIES ACT: If, as a presenter, you have special needs, you must contact the SSSS office by October 1st to make appropriate arrangements. Hyatt Regency Tampa is committed to ensuring that we meet and exceed all of the requirements for the Americans with Disabilities Act. The staff has been thoroughly trained to accommodate guests with special needs so that all guests enjoy the same first-class comfort and service during their stay in Tampa. Specialty guestrooms at our Tampa Florida lodging include: Braille symbols (in elevators), Restaurant / in-room dining menus in Braille, Audio / visual smoke detectors, Guest room telephones in Braille, Roll-in showers, Bathtub benches and grab rails, Wheelchair accessible: closet poles, climate controls, sink / vanity and towel racks
AUDIO VISUALS: For all sessions, SSSS will provide, at no additional charge, an LCD projector, laptop & screen, a Flip chart with markers will be in each room, whiteboard, and electrical hookup, during the regular program to presenters who requested them on their proposal sheets. If volume is needed for presentation, small speaker sets will be available upon a first come basis and arrangements must be made prior to November 1st. Presenters using audio visual equipment are requested to arrive at their sessions at least 15 minutes in advance of the start of the session to (Meet the AV staff for help in setting up) the equipment and verify it is functional. Presenters will have to separately pay the hotel AV company for any late additional AV, assuming it is available. The Society assumes no liability for any AV equipment that we obtain for the program or that the presenter obtains or brings to the program.
EXPLICIT MATERIALS NOTICE: What is presented and discussed at this program may be explicitly sexual in nature and may be offensive to some. The Society assumes that the registrant is of legal age and accepts responsibility to leave any session that is found to be offensive. The Society also assumes that no registrant will bring underage minors to any meeting functions or the exhibits area. The Society does not assume any responsibility for what is presented or discussed.
THE FOUNDATION FOR THE SCIENTIFIC STUDY OF SEXUALITY (FSSS): The Foundation was created by The Society for the purpose of stimulating and supporting sex research. The primary goal of FSSS is to make available a perpetual pool of funds to accomplish its purpose. Please support FSSS by purchasing a ticket for Salsa Dancing and Poolside Speed Mentoring. Tickets can be purchased on the registration form and online. Please see their ad for details.